Posted on October 19, 2009 by dailyramble
Filing Fatigue
Potential and new clients frequently ask me, “Does getting organized really result in dollars saved?”
I can unequivocally say, “Yes, it does. And many times it translates into more dollars earned as well.”
Consider the following scenarios that I’ve seen with my clients:
A week spent organizing a client’s office, files, and receipts yielded over $10,000 in reimbursable expenses for the client. That’s money in his pocket, due to him from his company.
After creating a system to pay bills regularly using QuickBooks, this client saw an almost 100% elimination in late fees, overdraft charges, and bounced check fees.
Through an organized and targeted mailing campaign, a client noticed that the hits on his website rose substantially during that month. He’s now seeing an increase in sign ups for workshops.
Just by participating in a 3-hour office audit, this small business realized just how much information wasn’t being shared between the administrative staff and management. In those three hours, I helped them identify a dozen ways to share information, input data to use for marketing purposes, and very specific ways to delegate projects to the administrative staff. This directly impacts the management’s ability to focus on contacting existing and potential clients – and bringing in more money for the firm. I also helped them clearly map out the process their clients are moved through, including the crucial steps that need the most attention. The administrative staff was unaware of process AND the crucial steps. By educating the administrative staff, they are now able to focus on the process, red flag the crucial steps, and take on a larger role in moving through the process quickly and effectively.
After going through a complete office re-organization, a team can now find crucial papers, passwords, and information they need to access on a daily and occasional basis. This ability to quickly find what they need eliminates frustration, time lost searching, and money (time) spent re-creating that information.
As you can see from the examples above, getting organized saves time and money. It also opens up new avenues of communication, eliminates frustration, and helps the entire team understand what’s going on.
If you’re ready to get organized, give Mattson Business Services, Inc. a call. If it’s a quick fix, try out our new 30 in 30 — we’re searching for 30 business to help solve a specific organizational challenge via phone in 30 minutes.
Call us to schedule a 30 in 30 or to participate in an organizational audit. Call (704) 553-8082 or email angie@mattsonbusiness.com.
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